What is Time Tracking


The time tracking module on AltHR allows you to view and set up a digital “clock in, clock out” system for your employees. There are two simple settings here:


Job Bands
Set up the maximum daily working hours of employees in different job bands. The job bands available here are pulled from the set up you have done in the Company module.
Teams
Set up teams and their time tracking settings.



To Turn On Time Tracking for Job Bands:


1. On your admin dashboard, head to the left panel.


2. Click Time Tracking.


3. Click on the Settings Tab.


4. Click on the Job Bands Tab.


5. Expand the job band you wish to edit.


6. Click Edit.



7. Click on the toggle switch to enable Time Tracking.


8. Select Fixed or Hourly working hours.


9. Enter the daily maximum working hours.


10. Click Update.


11. Confirm by clicking OK on the pop-up notification.




To Turn On Time Tracking for Teams:


1. On your admin dashboard, head to the left panel.


2. Click Time Tracking.


3. Click on the Settings Tab.


4. Click on the Teams Tab.


5. On the right side of the section, click Create New Team. 


6. Fill in the details and select requirements. 


7. Confirm by clicking Confirm.

What to fill in settings for Teams


1. Enter team name.


2. Enable Clock In Settings to allow employees to Auto Clock In. Here you will be able to 


    - Enable Geofence to ensure employees clock in and out in a specified location. You can get the

      coordinates of the location via a simple Google search.

    - Enable WiFi IP address to ensure employees clock in and out when connected to a specific Wifi

      Network. Key in your WiFi router’s IP address.\

    - Set Work Hours to enable reflection of complete or incomplete work hour clock ins in your TimeTracking 

      Report. 

    You also have the option to 

    - Allow employees to edit their Clock In Session details in Time Sheets

    -  Require employees to enter a description so that employees can state what they did for the day.


3. Enable QR Clock In to allow your employees to clock in via scanning a QR Code in the workplace. Here you will

    be able to 


    - Enable Geofence to ensure employees clock in and out in a specified location. You can get the

      coordinates of the location via a simple Google search.

    - Enable WiFi IP address to ensure employees clock in and out when connected to a specific Wifi

      Network. Key in your WiFi router’s IP address.\

    - Set Work Hours to enable reflection of complete or incomplete work hour clock ins in your TimeTracking 

      Report. 

    - You also have the option to Require employees to enter a description so that employees can state what

      they did for the day.


4. You can Tick Enable Manual Clock In to allow employees to input their clock in and out times

    manually. You can also choose to 


    - Require employees to enter their location to clock in, 

    - Allow employees to edit session details to enable employees to edit their past timesheets.

    - Require employees to enter a description so that employees can state what they did for the day.


7. Select team leaders by searching for and selecting their names from the options.

    They will be able to access timesheets via the admin dashboard.


8. Select team members.



9. Confirm by clicking Confirm


Note: An employee who is listed as the Team Leader does not need to be re-entered in the Team Members list


10. To edit these settings, click the left of the two icons next to the team name.




The employees added to this team will now be able to see the Time Tracking module within their mobile app.