• What is a special leave policy


Special leave policies are umbrella leave policies. It sets one leave balance that can be used across or drawn from multiple leave policies. 


For example, you want to create a special leave for a specific exam or certification that your employee is undertaking. Start with creating a generic study leave policy and then proceed to create a special exam leave, connecting the two will allow exam leaves to be drawn from the generic study leave policy. When creating the generic study leave policy, you will need to tick Add to Special Leave to enable this generic policy to be used as a special leave later on. 






  • To set up a special leave policy:


  1. On your admin dashboard, head to the left panel.

  2. Click Leaves > Policies.

  3. Before creating a special leave policy, ensure you have created a generic leave policy and tick Add to Special Leave.

  4. Click Create Leave Policy.

  5. Select Special Leave.

  6. Click Create Policy.

  7. Fill in the required fields. Refer to the paragraphs below for more details.

  8. Confirm by clicking Confirm. 

  9. Click Leaves > Policies

  10. On the right of the policy, under Status, slide ON.  

  11. Confirm by clicking OK to activate the policy. This will allow employees to view and submit a leave request for this policy.



  • What to fill in 


Section 1: Policy Information

  1. Select leave category as Special Leave.

  2. Enter leave policy name for internal purposes. For example, Special Leave for Certification.

  3. Tick the display name box and enter a display name. This is what your employees will see. For example, Certification Leave.

  4. Select the generic leave policies you wish to connect this special leave to. For example, select study leave (generic leave policy) and exam leave (special leave policy).



Section 2: Entitlement

  1. Enter the default entitlement days. For example, 10 (days exam leave).

  2. Advanced Settings allows you to choose your leave cycle date, a different entitlement for all or a group of selected employees.