What is Leaves Module
The Leaves Module, is where Admins can digitalised the Leave application and management process for the company. Admins are able configure leave policies accordingly, view and manage employee's leave requests and balances as well as configure the approval routings. There are several steps that must be completed in Setting up the Leaves Module :
1. Complete Set Up of People Module
2. Set Up Approval Routings
3. Set Up Work Days
4. Set Up Holidays
5. Set Up Leave Policies
6. Import Leave Requests
7. Modify Leave Balances if needed
8. Configure Leave Request Limit if needed
What Are Leaves Reports
As an admin, you are able to generate and download leave reports. altHR has several Leave Report available, which admins can customise in terms of the range of the infomation captured.
What Type of Leave Reports are Available
The 5 types of leave reports available are:
1. Approval routing report - When an employee submits a request, this request goes to the respective
approver(s), this is known as approval routing. This report assists the admin in checking approval
routings that have been set. Going through this file makes sure that you don’t miss anyone when
setting up approval routings. Errors in approval routing will be labelled Issue With Approval Routing in
the report file.
2. Leave request report* - This is the most commonly used report. It is a list of leave requests submitted
by employees.
3. Detailed leave request report* - This report is similar to the leave request report but comes with
additional information.
4. Leave balance report* - This report helps you track employees’ leave balance. It includes employees’
leave entitlement, utilised leaves and more.
5. Carry forward leave report - This report contains details of your employees’ carried forward leave
days.
*These reports are customisable.
What is shown in the Leave Carry Forward Report
The carry forward leave report allows admins to keep track of employees’ carry forward leave days.
The report includes these information:
1. Employee name
2. Employee ID
3. Employee position
4. Leave policy - Leave policy that is carried forward
5. Policy cycle start - Item 4 cycle start date
6. Policy cycle end - Item 4 cycle end date
7. Last cycle carry forward deduction - Number of days deducted from previous year’s cycle and
carried forward to this cycle.
8. This cycle carry forward deduction - Number of leave entitlement days carried forward from this
cycle to be carried forward to the next cycle.
9. Active carry forward - Number of carry forward leaves which have not expired.
10. Expired carry forward - Number of carry forward leaves that have passed expiry date.
11. Total carry forward - Sum of item 9 & 10.
12. Utilised active carry forward - Unexpired carry forward leave that have been utilised.
13. Utilised expired carry forward - Utilised carry forward leave that have now passed the expiry date.
14. Total utilised carry forward - Sum of item 12 & 13.
15. Balance active carry forward - Number of carry forward leaves an employee can still apply for.
To generate and download a Leave Carry Forward Report:
1. On your admin dashboard, head to the left panel.
2. Click Leaves > Reports.
3. Click on the Generate Report tab.
4. Select Leave Carry Forward.
5. Confirm by clicking Generate Report.
6. This will lead you to the Download Report tab. It will take up to a few minutes for your report to
be generated, depending on the size of the report. You are free to navigate to other parts of the
admin panel while waiting for the report to be generated.
7. On the right of the section, Click Refresh.
8. Once the report is Ready, click on Download.
