What is time tracking


The time tracking module on AltHR allows you to view and set up a digital “clock in, clock out” system for your employees. 


What is a Time Tracking Team 


A Time Tracking Team is created to group employees with different clock in/clock out times or requirements. 


Example: You may have a group of employees who usually clock in at a particular branch of your company, and you intend to ensure that employees are in the right location when they clock in and clock out. You may create a Time Tracking Team for this branch and turn on Geofence Clock In for this location. 


Example: You may have employees who work on the Night shift and have a different set of Working Hours than other employees. You may create a Time Tracking team for Night Shift, and set the respective working hours in this team for these employees.



To Turn On Time Tracking in Teams:


1. On your admin dashboard, head to the left panel.


2. Click Time Tracking.


3. Click on the Settings Tab.


4. Click on the Teams Tab.


5. On the right side of the section, click Create New Team. 





6. Fill in the details and select requirements. 


7. Confirm by clicking Confirm.


What to fill in settings for Teams


1. Enter team name.


2. Enable Clock In Settings to allow employees to Auto Clock In. . You can also enable special

    Requirements for your employees to clock in as below.


  • Enable Geofence to ensure employees clock in and out in a specified location. You can get the coordinates of the location via a simple Google search. You will only be able to input One set of coordinates per team. 
    You will also be able to select how big you want your Geofence Range to be in Meters.


  • Enable WiFi IP address to ensure employees clock in and out when connected to a specific Wifi Network. Key in your WiFi router’s IP address. You may input multiple IP addresses if needed.


  • Set Work Hours to enable reflection late or early Clock In/Clock Out  in your TimeTracking Report. 


You also have the options to:


  • Allow Employees to Edit Session Details. Click Yes, if you allow your employees to edit their clock in and clock out times. For example, if they arrive to work at 9am, but forgot to clock in until 11am. Employees can edit the timesheet to change 11am to 9am. 
  • Require employees to enter a description so that employees can state what they did for the day.




3. Enable QR Clock In to Require your employees to clock in via scanning a QR Code in the workplace. Here you will be able to 


  • Enable Geofence to ensure employees clock in and out in a specified location. You can get the coordinates of the location via a simple Google search.
  • Enable WiFi IP address to ensure employees clock in and out when connected to a specific Wifi Network. Key in your WiFi router’s IP address.\
  • Set Work Hours to enable reflection of complete or incomplete work hour clock ins in your TimeTracking Report. 
  • You also have the option to Require employees to enter a description so that employees can state what they did for the day.
  • To Generate the QR for Clock in, click on the QR Icon on your complete Team

4. You can Tick Enable Manual Clock In to allow employees to manually input their clock in and out times

    manually. You can also choose to 


    - Require employees to enter their location to clock in and clock out

    - Allow employees to edit session details to enable employees to edit their clock in/clock our sessions

    - Require employees to enter a description so that employees can state what they did for the day.

7. Select team leaders by searching for and selecting their names from the options.

    They will be able to access timesheets via the admin dashboard.


8. Select team members.


Note: You will only be able to select employees if they're job band has been enabled for time tracking in Settings > Job Bands > Edit


Note: An employee who is listed as the Team Leader does not need to be re-entered in the Team Members list

Note: Ensure your employee has activated their profile before attempting to add them into a Time Tracking Team. You will only be able to add Activated employees into a Time Tracking Team


9. Confirm by clicking Confirm. 



10. To edit these settings, click the Edit Icon.




The employees added to this team will now be able to see the Time Tracking module within their mobile app.