What is time tracking
The time tracking module on AltHR allows you to view and set up a digital and real-time “clock in, clock out” system for your employees.
What are Time Tracking Projects
You may have large projects that involve multiple teams that work on it specifically. Time Tracking Projects are a way to group multiple Time Tracking Teams together for easy viewing of timesheets of all the employees in teams involved in this project. This also allows you to generate and download reports for this specific project if needed. Creating a project will allow your team to track the number of hours spent on a particular project. This feature is particularly useful for consulting or outsourcing companies where employees are assigned to service external clients.
To view employees' time sessions for projects:
1. On the left panel of your admin dashboard, head to Time Tracking.
2. Click the Projects tab.
3. Click the Project Sessions tab.
4. You can filter by employee name or project.
To customise and download time tracking reports for a project:
1. On the left panel of your admin dashboard, head to Time Tracking.
2. Click the Reports tab.
3. Select Generate Reports.
4. Select a Project.
5. Select Report type. You will have 3 Options of Reports: Detailed, Summary, Timesheet Audit Log
6. Select the Date Range of the timesheets you would like to include in the report.
7. Click on Generate Report.
What Types of Time Tracking Reports are Available
1. Detailed Report -
| Employee ID | The unique ID of the Employee |
| Name | The name of the Employee |
| Team | The Team of this employee's timesheet |
| Location | The Clock Out location of the employee timesheet |
| Project | The Project this employee's team belongs to |
| Description | Any Description that was input by the employee during clock in |
| Start Date & Time | The Clock In date and time of this session |
| End Date & Time | The Clock Out date and time of this session |
| Daily Max Hours | The Daily Max hours set for this Employee's Job Band |
| Duration in Hours & Decimals | The duration of the Clock In/Clock out session in time format and and decimal of hour format. |
| Team Work Hours Set | The set Working Hours for this employee's Team |
| Early & Late Clock In | The early or late clock in based on Working Hours set for this employee's Team |
| Early & Late Clock Out | The early or late clock out based on Working Hours set for this employee's Team |
| Overtime in Hours & Decimals | Overtime calculated based on Daily Max Hours set for this employee's Job Band, in time format and decimal of hour formal. |
| Number of Breaks Taken | Number of breaks this employee has taken in this session |
| Duration of Breaks in Hours & Decimals | Total duration of breaks taken in this session, in time format and decimal of hour format |
| Breaks | Start and End times of breaks taken in this session |
| Number of Times Timesheet was Edited | Number of times this timesheet has been edited by the employee or admins. |
2. Summary Report-
Employee ID | The unique ID of the Employee |
| Name | The name of the Employee |
| Team | The Team of this employee's timesheet |
| Project | The Project this employee's team belongs to |
| Description | Any Description that was input by the employee during clock in |
| Start Date & Time | The Clock In date and time of this session |
| End Date & Time | The Clock Out date and time of this session |
| Duration in Hours & Decimals | The duration of the Clock In/Clock out session in time format and and decimal of hour format. |
3. Timesheet Audit Log
| Employee ID | The unique ID of the Employee |
| Name | The name of the Employee |
| Team | The Team of this employee's timesheet |
| Location | The Clock Out location of the employee timesheet |
| Project | The Project this employee's team belongs to |
| Description | Any Description that was input by the employee during clock in |
| Start Date & Time | The Clock In date and time of this session |
| End Date & Time | The Clock Out date and time of this session |
| Daily Max Hours | The Daily Max hours set for this Employee's Job Band |
| Duration in Hours & Decimals | The duration of the Clock In/Clock out session in time format and and decimal of hour format. |
| Overtime in Hours & Decimals | Overtime calculated based on Daily Max Hours set for this employee's Job Band, in time format and decimal of hour formal. |
| Timesheet Edited By | The name of the editor of the timesheet |
| Timesheet Editen On | The date and time the timesheet was edited |
| Description of Change Log | The description input when editing the timesheet |
| Start Date Change From and To | The original/previous Start date and the New Start Date |
| Start Time Change From and To | The original/previous Start Time and the New Start Time |
| End Date Change From and To | The original/previous End Date and the New End Date |
| End Time Change From and To | The original/previous End Time and the New End Time |
| Number of Breaks Taken | Number of breaks this employee has taken in this session |
| Duration of Breaks in Hours & Decimals | Total duration of breaks taken in this session, in time format and decimal of hour format |
| Breaks | Start and End times of breaks taken in this session |
| Breaks Added | Any break sessions that have been added |
| Breaks Removed | Any break sessions that have been removed |