What is time tracking


The time tracking module on AltHR allows you to view and set up a digital and real-time “clock in, clock out” system for your employees.  


What are Time Tracking Projects


You may have large projects that involve multiple teams that work on it specifically. Time Tracking Projects are a way to group multiple Time Tracking Teams together for easy viewing of timesheets of all the employees in teams involved in this project. This also allows you to generate and download reports for this specific project if needed. Creating a project will allow your team to track the number of hours spent on a particular project. This feature is particularly useful for consulting or outsourcing companies where employees are assigned to service external clients.


To view employees' time sessions for projects:


1. On the left panel of your admin dashboard, head to Time Tracking. 


2. Click the Projects tab.


3. Click the Project Sessions tab.


4. You can filter by employee name or project.



To customise and download time tracking reports for a project:


1. On the left panel of your admin dashboard, head to Time Tracking. 


2. Click the Reports tab.


3. Select Generate Reports.


4. Select a Project.


5. Select Report type. You will have 3 Options of Reports: Detailed, Summary, Timesheet Audit Log


6. Select the Date Range of the timesheets you would like to include in the report.


7. Click on Generate Report. 



What Types of Time Tracking Reports are Available


1. Detailed Report -

Employee IDThe unique ID of the Employee
NameThe name of the Employee
TeamThe Team of this employee's timesheet
LocationThe Clock Out location of the employee timesheet
ProjectThe Project this employee's team belongs to
DescriptionAny Description that was input by the employee during clock in
Start Date & TimeThe Clock In date and time of this session
End Date & Time The Clock Out date and time of this session
Daily Max HoursThe Daily Max hours set for this Employee's Job Band
Duration in Hours & DecimalsThe duration of the Clock In/Clock out session in time format and and decimal of hour format.
Team Work Hours Set The set Working Hours for this employee's Team
Early & Late Clock In The early or late clock in based on Working Hours set for this employee's Team
Early & Late Clock OutThe early or late clock out based on Working Hours set for this employee's Team
Overtime in Hours & Decimals Overtime calculated based on Daily Max Hours set for this employee's Job Band, in time format and decimal of hour formal.
Number of Breaks TakenNumber of breaks this employee has taken in this session
Duration of Breaks in Hours & DecimalsTotal duration of breaks taken in this session, in time format and decimal of hour format
BreaksStart and End times of breaks taken in this session
Number of Times Timesheet was EditedNumber of times this timesheet has been edited by the employee or admins.


2. Summary Report-

Employee ID
The unique ID of the Employee
NameThe name of the Employee
Team The Team of this employee's timesheet
ProjectThe Project this employee's team belongs to
DescriptionAny Description that was input by the employee during clock in
Start Date & TimeThe Clock In date and time of this session
End Date & TimeThe Clock Out date and time of this session
Duration in Hours & DecimalsThe duration of the Clock In/Clock out session in time format and and decimal of hour format.


3. Timesheet Audit Log 


Employee IDThe unique ID of the Employee
NameThe name of the Employee
TeamThe Team of this employee's timesheet
LocationThe Clock Out location of the employee timesheet
ProjectThe Project this employee's team belongs to
DescriptionAny Description that was input by the employee during clock in
Start Date & TimeThe Clock In date and time of this session
End Date & Time The Clock Out date and time of this session
Daily Max HoursThe Daily Max hours set for this Employee's Job Band
Duration in Hours & DecimalsThe duration of the Clock In/Clock out session in time format and and decimal of hour format.
Overtime in Hours & Decimals
Overtime calculated based on Daily Max Hours set for this employee's Job Band, in time format and decimal of hour formal.
Timesheet Edited ByThe name of the editor of the timesheet
Timesheet Editen OnThe date and time the timesheet was edited
Description of Change LogThe description input when editing the timesheet
Start Date Change From and ToThe original/previous Start date and the New Start Date
Start Time Change From and ToThe original/previous Start Time and the New Start Time
End Date Change From and ToThe original/previous End Date and the New End Date
End Time Change From and To The original/previous End Time and the New End Time
Number of Breaks Taken
Number of breaks this employee has taken in this session
Duration of Breaks in Hours & Decimals
Total duration of breaks taken in this session, in time format and decimal of hour format
Breaks
Start and End times of breaks taken in this session
Breaks AddedAny break sessions that have been added
Breaks RemovedAny break sessions that have been removed