What is time tracking
The time tracking module on AltHR allows you to view and set up a digital “clock in, clock out” system for your employees. There are two simple settings here:
A Time Tracking Team is created to group employees with different clock in/clock out times or requirements.
Example: You may have a group of employees who usually clock in at a particular branch of your company, and you intend to ensure that employees are in the right location when they clock in and clock out. You may create a Time Tracking Team for this branch and turn on Geofence Clock In for this location.
Example: You may have employees who work on the Night shift and have a different set of Working Hours than other employees. You may create a Time Tracking team for Night Shift, and set the respective working hours in this team for these employees.
The types of clock in methods
The time tracking module on AltHR allows you to view and set up a digital and real-time “clock in, clock out” system for your employees. Admins can set and utilize 3 different methods to allow employees to clock in to and clock out of their shifts
To explore the 3 clock in and clock out methods:
1. Clock In (Realtime clock in and clock out)
2. QR Clock in (Real time clock in and clock out via scanning QR code)
3. Manual Clock in ( manually creating a timesheet aka clock in clock out session)
On the left panel of your admin dashboard, head to Time Tracking.
Click the Settings tab.
Click the Teams tab.
Under a team, click on the Edit icon.
Clock In
Admins can enable automatic clock in to allow employees to clock in to and clock out in Real Time. Timesheets clocked in in Real Time can be edited by Admins if needed.
You can also enable special Requirements for your employees to clock in as below.
- Enable Geofence to ensure employees clock in and out in a specified location. You can get the coordinates of the location via a simple Google search. You will only be able to input One set of coordinates per team.
You will also be able to select how big you want your Geofence Range to be in Meters.
- Enable WiFi IP address to ensure employees clock in and out when connected to a specific Wifi Network. Key in your WiFi router’s IP address. You may input multiple IP addresses if needed.
- Set Work Hours to enable reflection late or early Clock In/Clock Out in your TimeTracking Report.
You also have the options to:
- Require employees to enter a description so that employees can state what they did for the day.
QR Clock In
Require your employees to clock in via scanning a QR Code in the workplace. Here you will be able to
- Enable Geofence to ensure employees clock in and out in a specified location. You can get the coordinates of the location via a simple Google search.
- Enable WiFi IP address to ensure employees clock in and out when connected to a specific Wifi Network. Key in your WiFi router’s IP address.\
- Set Work Hours to enable reflection of complete or incomplete work hour clock ins in your TimeTracking Report.
- You also have the option to Require employees to enter a description so that employees can state what they did for the day.
- To Generate the QR for Clock in, click on the QR Icon on your complete Team
Manual Clock In
Allow employees to manually create a timesheet, by inputting their clock in and out times manually at the end of the day. Employees will only be allowed to use this function if the admins have enabled it; otherwise, it will be hidden from them.You can also choose to
- Require employees to enter their location to clock in and clock out
- Allow employees to edit session details to enable employees to edit their clock in/clock our sessions
- Require employees to enter a description so that employees can state what they did for the day.
Note: You cannot enable both automatic clock in and QR clock in at the same time. You must first uncheck the box for one of the clock in methods to use the other. (Eg: Uncheck Enable Clock In to use QR Clock In, and vice versa.)