What are Flexi Benefits Transactions
Flexi Benefits Transactions fall into two categories: Selections and Claims.
Selections are the specific options within a Benefit that the employee can select. Admins can set up Multiple Benefits to be available to their employees. Admins can customise the eligibility settings for each Benefit . Each Employee can be eligible for multiple Benefits. This can include medical coverage, professional consultations etc. When an employee makes a claim for one of these benefits, it becomes a Selection transaction.
Benefit Claims are a different type of benefits that work similarly to Expense Claims. But while Expense claims are more for employees being able to be re-compensated for necessary expenses such as transport fees or meal allowances, Benefits Claims lean more towards additional benefits a company may provide to their employees, such as claims for purchase of productivity-related electronics, or health and well-being related subscriptions such as Gym memberships or mindfulness courses. These Claims can be limited by amount, as well as number of times claimable per cycle. When an employee makes a claim, it becomes a Claim transaction.
How to Process Selections
1. On your Admin Dashboard, head to the left panel
2. Click on Flexi-Benefits > Transactions
3. Click on Benefits Selections
4. Under the To Process tab, you will see Benefits Selection claims that have already been approved.
5. Click on View to view the details of the transaction
6. When you are ready, select all the transactions that you wish to set as processed.
6. When you are ready, select all the transactions that you wish to set as processed.
7. Click Process Selected.
8. You will now be able to view the Processed transactions in the processed tab.
9. Select the Processed Date to view all transactions processed on that particular date. Click Select to confirm view.
How to Process Flexi Benefits Claims
1. On your Admin Dashboard, head to the left panel
2. Click on Flexi-Benefits > Transactions
3. Click on Benefits Claims
4. Under the Submitted tab, you will see Benefits Claims that are pending approval.
5. Click on View to view the details of the Claim
6. Approve or Reject the Claim. Only the Flexi Benefits Approver is able to Approve or Reject Flexi Benefits Claims. Read How to Set Flexi Benefits Approver here.
7. Add a Remark and click on Approve to confirm
8. Approved Claims will be moved to the To Process Tab.
9. Select Process by Date to have all the claims submitted within a certain date range processed
OR select your desired claims transactions and select Process Select
10. Processed claims will be moved to the processed tab for reference.
11. Select the Processed Date to view all transactions processed on that particular date. Click Select to confirm view.
Note: Processed Flexi Benefits Selections and Claims do not automatically get added as pay items to the employees altHR Payroll. Admins will have to manually add these pay items based on the admins calculations accordingly.