What is time tracking

The time tracking module on AltHR allows you to view and set up a digital “clock in, clock out” system for your employees. There are two simple settings here:

Job BandSet up the maximum daily working hours of employees in different job bands. The job bands available here are pulled from the set up you have done in the Company module
TeamsSet up teams and their time tracking settings.

What is a Time Tracking Team 

A Time Tracking Team is created to group employees with different clock in/clock out times or requirements. 

Example: You may have a group of employees who usually clock in at a particular branch of your company, and you intend to ensure that employees are in the right location when they clock in and clock out. You may create a Time Tracking Team for this branch and turn on Geofence Clock In for this location. 

Example: You may have employees who work on the Night shift and have a different set of Working Hours than other employees. You may create a Time Tracking team for Night Shift, and set the respective working hours in this team for these employees.

The types of clock in methods

The time tracking module on AltHR allows you to view and set up a digital and real-time “clock in, clock out” system for your employees. Admins can set and utilize different methods to allow employees to clock in to and clock out of their shifts

To explore the 3 clock in and clock out methods:

1. Clock In (Realtime clock in and clock out) Read : How to Set Up Clock In for Time Tracking

2. QR Clock in (Real time clock in and clock out via scanning QR code) ReadHow To Set Up QR Clock In For Time Tracking

3. Manual Clock in ( manually creating a timesheet aka clock in clock out session)

Manual Clock In 

Allow employees to manually create a timesheet, by inputting their clock in and out times manually at the end of the day. Employees will only be allowed to use this function if the admins have enabled it; otherwise, it will be hidden from them.You can also choose to 

    - Require employees to enter their location to clock in and clock out

    - Allow employees to edit session details to enable employees to edit their clock in/clock our sessions

    - Require employees to enter a description so that employees can state what they did for the day.

Note: You cannot enable both automatic clock in and QR clock in at the same time. You must first uncheck the box for one of the clock in methods to use the other. (Eg: Uncheck Enable Clock In to use QR Clock In, and vice versa.)