Employee's Payroll Details to Update and Maintain at PayrollPanda

Once you've completed the Employee Details Sync from altHR to PayrollPanda, you will notice that some fields that are available at altHR, but NOT synced to PayrollPanda.

Information such as the employee's Basic Salary, Income Tax Profile (marital status, disability status, dependant children information), PCB contribution, and EPF contribution are NOT synced from altHR to PayrollPanda. 

These values will instead be updated and maintained at PayrollPanda as they would directly affect the Payroll and income tax calculations at PayrollPanda.

For the PCB and EPF contributions, PayrollPanda has the auto-validation rule to auto-select and enable the PCB and EPF contribution based on the employee's Date of Birth, Worker Status, Nationality, and PR Status. 

If there are any additional EPF contributions, this would need to be updated at PayrollPanda itself as well. Continue reading to find out how to bulk update these non-integrated fields at PayrollPanda.

As an admin, you have the option to update the non-integrated fields at PayrollPanda either individually, or in bulk:

A) Update Employee's Payroll Details Individually:

  1. Head to PayrollPanda > Employees > Click on the Employee to edit.

  2. Under Personal Information, update the Ability Status, Marital Status, and Dependant Children.

  3. Under the Employment Information, update the Salary/Wage and Worker status. 

    Worker Status(es):

    • Intern - If this is selected, the worker will NOT be subject to EPF, SOCSO, and EIS, but the internship allowance may be subjected to PCB (if above the threshold). Interns are included in the E/EA forms.

    • Iskandar Knowledge Worker - Refer to this article for more info on the Qualification and Tax Incentives for this category

    • Returning Expert Programme - Refer to this article for more info on the Qualification and tax rates.

    • Self-Employed - If this is selected, the worker will NOT be subject to statutory contributions (PCB, EPF, SOCSO, and EIS), and they will NOT be included in the E/EA forms generated at PayrollPanda.

  4. Under Statutory Information, update the EPF Voluntary Rate if any. [Note: EPF Contribution and Rate will be automatically assigned based on Age, Worker Status, Nationality, and PR Status]

    The PCB and EPF contributions will be automatically validated and assigned at PayrollPanda based on the worker's Age, Worker Status, Nationality, and PR Status

  5. Under Recurring Payroll Items, you can set which pay items to be automatically included for this employee in every payroll run. 

  6. Click on Save once you've reviewed and updated the employee's Payroll Details.

B) Bulk Update Employee's Payroll Details at PayrollPanda

  1. On your PayrollPanda Core Account, head to Employees > Bulk upload > Edit Employees

  2. Click on Download Sheet.
  3. Fill in the non-integrated fields/columns (fields that are NOT highlighted in grey). 

    It's important to update all items listed below before running payroll to ensure accurate payroll calculation:

    List of non-integrated fields 

  4. Once done, save or export the template in ".csv" format.

  5. Click on Upload Data to bulk update the employee's Payroll Details.

If you encounter any issues trying to upload the PayrollPanda Template, you can seek help via the PayrollPanda Chat Support.

C) Bulk Edit Employee's Previous Payslip Data

If your first payroll run in PayrollPanda is after January payroll, you will need to enter any current year previous payslip data for salaries paid by your company for each employee before running payroll to ensure accurate PCB calculations and complete E/EA forms.

You can add the previous payslip data individually in each employee’s profile, or you can use the bulk upload function to update the data for multiple employees. 

You can refer to this article for more information.

If you encounter any issues trying to upload the PayrollPanda Template, you can seek help via the PayrollPanda Chat Support.